Skip to content
KOST Product Database
Item data can be imported efficiently from either supplier’s catalogs or the KOST product database (see also KOST product database), streamlining the process of creating new purchase items.
Items in the KOST product database are based on information provided by the producer and are linked to suppliers items either via the GTIN (EAN Code) or manually.
Purchase items can be allocated to lists of selected items which are then subsequently allocated to individual cost centers, preventing “wild” purchasing!
Suppliers can be evaluated based on user-defined criteria.
Price and volume stability are evaluated automatically.
Assessments are saved under the supplier history and are permanently available for evaluation.
Each purchase item can be assigned to multiple suppliers.
Lead times, available delivery times and minimum order quantities are taken into account.
Purchase Orders can be generated manually, based upon stock levels or by using shopping lists (templates).
Stock requisitions from departments can be used to create purchase orders. Preview amounts entered into the menu planning module can also be used to generate orders.
Best prices and special offers can be taken into account on ordering. Delivery dates can be optimized to suit production dates.
Purchase Orders can be placed per Fax, E-Mail and PDF attachment or via Edifact ORDERS (B2B).
Stock Receipts can be entered and finalized individually or collated into one invoice.
Price tolerances can be defined and invoices falling within the given tolerance automatically booked.
Price deviations are stored in the supplier statistics and are available for annual negotiations.
Communication with document management systems is available..
Electronic invoices can be entered as Edifact INVOIC or PDF A3 into KOST.
Stock Receipt Control
Stock receipts can be entered manually or by loading a previously placed purchase order.
Amounts can be adjusted to the quantities actually delivered and empties and alternative or substitute products can be added.
On stock receipt, prices are compared to the prices provided in advance by suppliers and adjusted accordingly.
Non-delivered items can be saved as an open order.
Stock Receipts can be entered and checked by means of electronic delivery notes.
On finalizing, Stock Receipts can be allocated to their appropriate profit centers and subsequent accounts.
Purchase and Supplier Statistics
Information on price fluctuation, discounts and how stock levels have developed is available.
Statistics can be compared with other delivery periods. Statistics on changes in material costs can be created.
All statistics can be shown in a graphical display and exported to MS Excel®.
Go to Top