Item data

  • Item data can be imported efficiently from either supplier’s catalogs or the KOST product database (see also KOST product database), streamlining the process of creating new purchase items.
  • Items in the KOST product database are based on information provided by the producer and are linked to suppliers items either via the GTIN (EAN Code) or manually.
  • Purchase items can be allocated to lists of selected items which are then subsequently allocated to individual cost centers, preventing “wild” purchasing!

Supplier Assessment

  • Suppliers can be evaluated based on user-defined criteria.
  • Price and volume stability are evaluated automatically.
  • Assessments are saved under the supplier history and are permanently available for evaluation.

Purchase Ordering

  • Each purchase item can be assigned to multiple suppliers.
  • Lead times, available delivery times and minimum order quantities are taken into account.
  • Purchase Orders can be generated manually, based upon stock levels or by using shopping lists (templates).
  • Stock requisitions from departments can be used to create purchase orders. Preview amounts entered into the menu planning module can also be used to generate orders.
  • Best prices and special offers can be taken into account on ordering. Delivery dates can be optimized to suit production dates.
  • Purchase Orders can be placed per Fax, E-Mail and PDF attachment or via Edifact ORDERS (B2B).

Auditing

  • Stock Receipts can be entered and finalized individually or collated into one invoice.
  • Price tolerances can be defined and invoices falling within the given tolerance automatically booked.
  • Price deviations are stored in the supplier statistics and are available for annual negotiations.
  • Communication with document management systems is available..
  • Electronic invoices can be entered as Edifact INVOIC or PDF A3 into KOST.

Stock Receipt Control

  • Stock receipts can be entered manually or by loading a previously placed purchase order.
  • Amounts can be adjusted to the quantities actually delivered and empties and alternative or substitute products can be added.
  • On stock receipt, prices are compared to the prices provided in advance by suppliers and adjusted accordingly.
  • Non-delivered items can be saved as an open order.
  • Stock Receipts can be entered and checked by means of electronic delivery notes.
  • On finalizing, Stock Receipts can be allocated to their appropriate profit centers and subsequent accounts.

Purchase and Supplier Statistics

  • Information on price fluctuation, discounts and how stock levels have developed is available.
  • Statistics can be compared with other delivery periods.  Statistics on changes in material costs can be created.
  • All statistics can be shown in a graphical display and exported to MS Excel®.